Page 280 - JobsPlus - Occupational Handbook

Personal Assistant (PA) and Administrative Secretary
Occupation Code: 3343
Alternative titles: Administrative and Executive Secretary, Administrative Assistant, Support and Administrative Services Officer
Job description and duties
Personal Assistants and Administrative Secretaries provide organisational support to senior staff members, including managers and professionals. A Personal Assistant and Administrative Secretary is typically expected to:
• Organise meetings and plan schedules, calendars and appointments, including any required travel arrangements
• Provide support in the organisation of information sessions, seminars and conferences
• Take minutes during meetings and provide attendees with a copy of the minutes
• Liaise with staff and clients and manage an administration team
• Supervise the work of clerical staff
• Provide support in the preparation of budgets, monitoring of expenses and preparation
of invoices
• Handle correspondence and screen
telephone calls Jobsplus
• File, scan, print and copy documents and other paperwork
• Produce documentation including reports
• Prepare presentations
• Look after visitors
• Carry out other administrative tasks such as
formatting documents, managing databases and creating spreadsheets and project work as required
Work environment
Personal Assistants and Administrative Secretaries are required in both private and public organisations operating across all sectors. The work is typically office-based and this role involves interacting extensively with clients and staff.
Personal Assistants and Administrative Secretaries typically work on a full-time basis. Part-time work may also be available. Overtime may be required in order to meet tight deadlines or during periods of exceptional activity.
Occupation data
Number of employees (2017)
1,491
Share of foreigners (2017)
13%
Job Outlook (2018 - 2022)
+24%
Median Pay (per annum)
€18,100
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