Page 282 - JobsPlus - Occupational Handbook

Administrative Officer
Occupation Code: 3343
Number of employees (2017)
3,879
Share of foreigners (2017)
13%
Job Outlook (2018 - 2022)
+25%
Median Pay (per annum)
€20,400
Job description and duties
Administrative Officers are responsible for running office related tasks. An Administrative Officer is typically expected to:
• Organise a filing system for important and confidential company documents
• Prepare and submit reports
• Answer telephone calls
• Assist in the organisation of training activities
• Maintain and update company’s databases
• Manage office supplies stock and place
orders
• Maintain the smooth running of office
facilities and equipment
• Ensure the effective communication with
clients through ongoing correspondence
• Coordinate company events
Work environment
Administrative Officers are required in both private and public organisations operating across all sectors. Although the work is office- based, Administrative Officers may be required to attend meetings outside the office.
Administrative Officers typically work on a full- time basis, from Monday to Friday. Working overtime might be required in order to meet certain tight deadlines.
Occupation data
Entry level education / special licences / warrants
To work as an Administrative Officer, a qualification at MQF Level 4 or higher in Management, Business or other area related to the operations of the organisation is typically required. Training programmes include:
• Advanced Diploma in Business Administration (MCAST) (MQF Level 4)
• Higher Diploma in Administration and Management (University of Malta) (MQF Level 5)
For further details on specific entry requirements, it is advisable to consult the respective educational institution’s website.
Qualifications awarded by foreign bodies need to be recognised or pegged with a particular MQF Level by the MQRIC office within NCFHE.
For related training offered by educational institutions, including Jobsplus, it is advisable to consult the list of accredited courses on the NCFHE website.
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