Page 278 - JobsPlus - Occupational Handbook

Office Coordinator
Occupation Code: 3341
Alternative titles: Administrative Supervisor, Office Supervisor, Clerical Supervisor
Job description and duties
Office Coordinators oversee the various administrative functions within an office environment to ensure that operations run smoothly and efficiently. An Office Coordinator is typically expected to:
• Supervise a team of administrative and clerical staff
• Supervise tasks, activities and projects implemented by departmental staff
•Develop and implement effective administrative systems and procedures
• Record relevant expenditure
• Prepare and submit reports
• Organise and coordinate meetings,
information sessions and/or seminars
• Coordinate the purchase and distribution of
supplies and office equipment
• Assist in the coordination of training
• Deal with complaints in an effective and
efficient manner
• Liaise with staff from other departments,
external clients and suppliers Jobsplus
• Participate in the staff recruitment process and induction training for new employees
• Participate in performance appraisal
processes
Work environment
Office Coordinators are employed across a wide variety of sectors. The work is typically office-based and this role involves interacting extensively with staff. In the case of organisations operating out of multiple offices, Office Coordinators may be required to commute between multiple sites on a regular basis.
Office Coordinators typically work full-time. Overtime may be required in order to meet tight deadlines or during periods of exceptional activity.
Occupation data
Entry level education / special licences / warrants
To work as an Office Coordinator, a qualification at MQF Level 4 or higher is typically required. Training programmes may include:
•Advanced Diploma in Business Administration (MCAST) (MQF Level 4)
Number of employees (2017)
1,536
Share of foreigners (2017)
24%
Job Outlook (2018 - 2022)
+27%
Median Pay (per annum)
€19,000
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